Vacancies Available at Anova Health Institute | MyJobMag (2024)

Posted: Jun 6, 2024

Deadline: Not specified

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Key duties and responsibilities:

Cleaning

• Performs cleaning tasks for the offices: e.g. sweeping,
• Vacuums every second day.
• Disinfects, mops and dusts daily.
• Uses cleaning materials and equipment as recommended by the Supplier.
• Cleans kitchens daily.
• Empties dustbins and removes waste daily.
• Clean Windows as and when required (at reachable level)
• Complies with all health and safety regulations e.g. using “Wet Floor” sign when mopping.

Materials Management

• Report any damage to property immediately when noticed.
• Liaise with office manager to order provisions such as coffee tea sugar and milk, cleaning material, etc. before they runs out.
• Make sure that paper towels are ordered before they run out.
• Ensure that there are sufficient cleaning materials at all times.
• Ensure that there are sufficient groceries at all times.
• Safe keeping of cleaning materials and groceries.

Health & Safety

• Adheres to Health and Safety regulations by using protective clothing and equipment.
• Assists with any adhoc duties as and when required.
• Change bulbs for the office
• Available as the contact person for all tea requests for meetings in the boardroom.
• Runs errands when required.
• Arrange teas for meetings - i.e. set up tea trolleys, serve and clear up.
• Help with the movement of office furniture or any movable assets.
• Assist between both Parktown offices.
• Any other tasks as agreed with line manager.

Minimum Qualifications, Experience and Skills Required:

• Grade 12 or Matric
• At least 1 year domestic or office cleaning experience
• Communication skills and local language ability

Generic Skills

• Ability to maintain a professional image.
• Ability to meet deadlines and manage own time.
• Recognise and support business values.
• Good verbal communication skills.
• Ability to multi-task and work in a fast-paced environment.
• Good team player.

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Key duties and responsibilities:

Payroll

• Ensure all input received is processed accurately within the specified time, according to Anova procedures and Statutory laws.
• Capture new employees on Sage 300 People from authorised documents.
• Generate employee numbers and files for new employees.
• Filing paperwork into employee files and other files.
• Ensure paperwork is filed accurately and in alphabetical/numerical order.
• Capture terminated employees on Sage 300 People, following full termination process.
• Capture overtime claims onto Sage 300 People.
• Calculate and capture consultant hours from timesheets or invoices.
• Manage, maintain, and update payroll related data.
• Monitor Payroll Admin e-mails and follow up on all queries to ensure payroll data is kept up to date.
• Co-ordinate and capture data from Per Diems and Travel Claims received from Finance onto Sage 300 People, ensuring no duplications.
• Generate dummy payslips on Sage 300 People for potential new staff as requested by HR Department.

ESS, Info Slips, Timesheets & Medical Aid

• Approve leave on ESS in line with BCEA and Company Policy.
• Ensure all employees are linked to the correct approvers on ESS.
• Ensure all applicable employees are impersonated correctly on ESS.
• Assist and guide all employees on the process to reset their passwords.
• Monitor ESS Admin e-mails.
• Capture annual and sick leave onto Sage 300 People.
• Export of Info Slips from Sage 300 People, generation of PUK Letters, sending out info slips. monthly by e-mail to all employees linked to this option.
• Verify timesheets from projects on a monthly basis.
• Ensure timesheets and leave correspond and address discrepancies.
• Process Discovery and UMVUZO applications for new employees.
• Maintenance of medical changes on payroll on an annual & monthly basis.

General Payroll Administration

• Ensure all termination checklist documents, final timesheets are signed off correctly.
• Ensure all payroll input is placed accurately in the monthly folders/files for payroll checks and for audit requests.
• Assist with audit reviews.
• Complete Department of Labour UI19s for terminated and employees on maternity leave.
• Respond to external employee confirmations and staff queries.
• Process payments to employees for the 10th, 25th and adhoc payment runs each month.
• Any other tasks as agreed with line manager.

Minimum qualifications and experience:

• Matric Certificate.
• Certification on Sage VIP Premier/Sage 300 People and ESS.
• 5 years’ experience in payroll administration on Sage VIP.
• Experience in Sage 300 People advantageous.
• BIM/Smart/Sage Reporting.
• Sound knowledge of BCEA and LRA.
• Report generation (Excel and Sage 300 People).

Skills, competencies, and attributes:

• Computer literate (MS Office, Word, Excel).
• Attention to detail, systematic and thorough.
• Good problem-solving skills.
• Good time management skills.
• Ability to multitask and work under pressure.
• Service orientation.

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Key Duties and Responsibilities:

Investigations, Employment, Corporate and Commercial tasks

• Administrative support to the SLC and legal department with all investigations which include harassment and whistle blower investigations.
• Providing support and assistance on case management, liaising with panel lawyers, updating case files and Service Level Agreements.
• Assisting the SLC and legal department with adiministrative support and coordintation of general, corporate, commercial and employment matters.

Drafting and governance

• Editing various documentation including letters, agreements, policies, standard operating procedures, terms of references, frameworks, communications and notices, as required, in terms of standardised uniform templates.
• Assist with minute taking, following up on action items for all structures as required by SLC

Stakeholder relationships

• Effective communication with internal and external stakeholders including the panel of attorneys, Courts and regulatory bodies.

Legal System

• Support the effective maintenance of the company’s Legal Information System (Ghostpractise), ensuring the alignment of business processes to the System.
• Identifying and storing vital legal documents.
• Ensure version control management of all documents.
• Manage and update all documents and templates as required.

General administration and Legal reporting

• Perform administrative duties and support the legal department.
• Assistance with in-house paperwork.
• Manage office operations (including scheduling appointments, diarising matters, securing the attendance of chairpersons and witnsses, booking hearing venues).
• Editing of documents and presentations.
• Assist with conducting legal research.
• Coordinating and arranging training (book venues, liaise with management).
• Paginate hearing bundles and making the required copies.
• Reviewing and processing all invoices. Liaise with finance to ensure payment.
• Collate data, follow up on outstanding actions and ensure that all files are properly maintained and organised.
• Support SLC with reports as required.
• Any other tasks as agreed with line manager.

Minimum qualifications and experience:

• Paralegal Diploma or relevant qualification
• Excellent written and verbal communication skills.
• Excellent research skills.
• High level of personal integrity, self-discipline and a positive attitude.
• Be able to work with multi-functional departments/offices and people.
• Deadline-driven, attention to detail, and able to perform under great pressure.

Technical knowledge and skills

• Sound knowledge of legislation.
• Knowledge of legal and court processes.
• Ability to build strong working relationships across all levels of the organization.
• Strong business acumen.
• Computer literacy and proficiency in MS Office.

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Key duties and responsibilities

• Capture patient’s information into all database platforms, e.g. TIER.Net, and other DoH database applications
• Carry out Data quality assessments and audits with close guidance from M&E Officer
• Conduct monthly data validations using prescribed tools on collected data from DHIS,Tier.net and TB modules /ETR
• Assist facility data capturers in populating run-charts for DIP elements
• Update tracing outcomes from CHWs and CLOs on the defaulter tracing tool
• Coordinate and collect ad-hoc and routine weekly data from facilities by all Anova team members in the sub district

Essential qualifications and experience

• Grade 12
• Tertiary graduates an advantage
• Data capturing competency through experience or training
• Must be able to work under pressure and meet deadlines
• Fast and accurate data capturing skills
• Excellent administrative and organizational skills
• Good facilitation and communication skills
• Able to communicate in English and other South African Official Language
• Computer literate

Use the link(s) below to apply on company website.

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• Payroll Administrator (FTC) - Johannesburg
• Legal Administrator - Johannesburg
• Data Capturer - Johannesburg

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